Tourism Grants - Frequently Asked Questions
The RCC official language is English. We prepared FAQs to respond to the questions submitted in English. Also, please be advised that some questions relating to same topics have been merged.
For questions regarding the eligibility of Applicants, please refer to Guidelines for Applicants section 3. Eligibility of Applicants, partnerships; for questions regarding the eligibility of actions please refer to Guidelines for Applicants section 4. Eligibility of actions: Duration, location(s) and type of activities; for questions regarding eligible costs please refer to Guidelines for Applicants section 5. Eligible costs.
Please also note that it is applicant’s sole responsibility to provide adequate and sufficient evidence as a proof of eligibility. Inadequate or insufficient evidence accompanying Concept Note will lead to exclusion of applicants from the rest of evaluation process.
- 1Q: What is restricted Call for Proposals?
A: Restricted Call for Proposals is a two-tier process where in first instance applicants submit their Concept Notes accompanied with the Declaration and the registration related documentation for eligibility check reasons. The pre-selected applicants will be invited to submit a Full Application Form. The applicants submitting the Full Application Form will undergo a detailed eligibility check, based on the supporting documents submitted and the established criteria.
- 2Q: What is the deadline for submission of Concept Notes for 3P 1st Call for Proposals?
A: Deadline for submission of Concept Notes under 3P 1st Call for Proposals is 16.08.2018, date and time considered as evidenced will be the date of email received by the RCC.
Indicative timetable of 3P 1st Call for Proposals will be displayed at www.rcc.int/tourismgrants website and updated regularly.
- 3Q: What is the Objective of 3P 1st Call for Proposals?
A: The specific objective of the CfP is to achieve the objectives/results stipulated by the Triple P Tourism in SEE: Promotion, Policy, and Pilots project.
Generally, the CfP aims to contribute to the economic growth in SEE with the contribution of tourism industry to the region’s GDP, exports, and employment. More specifically, the CfP aims to increase employment and sustainability of the regional tourism through development of value added regional tourism products and their international promotion towards increased number of tourist visits and their spending. Thus created increase in business activity is to lead to increase in employment along the developed regional tourism routes.
Specifically, objectives of the published CfP respond to the initial stage in product development under the identified priority themes and as such seek to identify and support actions that will provide key inputs on the product status, information regarding the opportunities and specific needs and secure initial planning for full blown product development and promotion to follow. In addition, where the product development has already made certain progress (i.e. Via Dinarica and related programmes) the 1st CfP will also seek to support actions that develop and provide solutions to the needs identified such as regional cooperation, training needs and targeted promotional efforts.
- 4Q: What are the priorities of 3P 1st Call for Proposals?
A: The priority areas of intervention, are:
Cultural tourism, and in particular the themes of
the Crossroads of Civilizations as regional identity – fortifications to be the first product archipelago to introduce the identity
Archaeological sites from Roman period
Art and design of post-World War II monuments – establishing the new product regional route
Via Dinarica including related programmes (i.e. Trans Dinarica)
- 5Q: What are eligible activities for Pilot Projects under this CfP?
A: Indicative types of activities which may be financed under this call for proposals are given below. The list below provides an indicative list of activities that address the needs as they are recognised in the current stage of product development and market readiness. The following list is not exhaustive and appropriate innovative activities that are not mentioned below may also be considered for support. By way of illustration projects could contain a range of the following indicative activities:
• Mapping out trails, sites and locations of interest for priority themes above, either as each route separately or as all routes together within a specific geographic area;
• Assessment of tourism readiness for specific sites and locations of interest for priority themes, (in particular the cultural heritage priority themes), either as each route separately or as all routes together within a specific geographic area;
• Storytelling as a vehicle for heritage promotion and interpretation in relation to the priority themes above;
• Comparative analysis of Roman heritage sites against the requirements of the certified cultural routes of the Council of Europe that are active and present in the WB6 region, and that deal with heritage of the Roman period;
• Analysis and development of a regional coordination structure for Via Dinarica, including proposals for long-term business models;
• Identification of needs and development of training programmes for specialised adventure guides (i.e. hiking, rafting, mountain biking, kayaking, climbing, paragliding, etc..) or other service providers;
• Development of plan of promotion for Via Dinarica and/or related programmes for 2018/2019 promotion period, that could include but not be limited to development of promotional materials, attendance at trade events (fairs), organisation of promotional visits by trade or media and similar.
- 6Q: What is location of the action (Pilot Projects)?
A: The projects must be implemented in Albania, Bosnia and Herzegovina, Kosovo*, Montenegro, Serbia and/or The Former Yugoslav Republic of Macedonia1, Regional projects implemented on territories of 3 and more economies will be considered an asset.
- 7Q: What is overall 3P 1st CfP budget?
A: Total funds available under this Call for Proposals (CfP) amount to EUR 540,000.
- 8Q: What is the amount of funding that an Applicant can apply for?
A: Projects eligible for this CfP are those whose budgets are between EUR 20,000 and EUR 54,000.
- 9Q: What is the minimum co-financing rate allowed by the applicant?
A: Applicants will co-fund their projects with minimum 10% co-financing participation.
- 10Q: What is duration of Pilot Projects under 3P 1CfP?
A: The duration of the projects can be between 2 and 7 months, and the projects must be implemented during the period between 30/10/2018 and 30/05/2019.
- 11Q: Can call for proposals documents be translated into the local language(s) of the beneficiary economy?
A: The guidelines for applicants and application form may be translated into the local language(s) for information purposes, but: the only authentic version(s) of the guidelines must be the English language published version; proposals must be submitted in English language in which the call for proposals was published, so the members of the evaluation committee can read them; all correspondence and the contracts are in English language.
- 12Q: Does the applicant need to open a specific bank account for the contract?
A: It is a specific requirement that the funds received from the RCC are clearly identified and segregated from the general account of the Beneficiary so as to ensure clarity in case of audit and that any interest accrued is reflected accurately. It is preferable that a separate bank account is opened specifically for the action.
- 13Q: Does a "copy of a valid certificate of registration of the entity in eligible country (for the project applicant)" need to be translated to English or scan of original in local language is enough for an electronic application? Also, our organization has just re-registered in January, but the operational activities are in continuation since 2005. Would it be OK for us to submit old registration and a brief explanation about re-registration, to justify experience, existence and relevance of the organization?
A: Yes, it would be sufficient if you submit old registration and a brief explanation about re-registration, to justify your experience, existence and relevance of the organization. The accompanying documentation needs to be in one of the official languages of the eligible economies. No translation into English is requested.
- 14Q: What exactly do you consider as administrative costs?
A: The Administrative cost include Staff cost, travel for personnel and Local office (it actually represents first three headings of the budget)
- 15Q: Do the staff costs relate only to the costs of the project team (Project Manager, Financial Manager, Administrative Assistant and similar) or they include costs of experts for executing specific services/activities as well?
A: Yes, it does, they do not include the cost of external experts contracted to specific services/activities.
- 16Q: Should the costs of experts assigned to execution of specific services/activities (honorariums) fall under the budget line “Human resources” or under the budget line “Other costs, services” in the budget template?
A: No, it should fall under the budget line “Other costs, services” in the budget template.
- 17Q: Is local economic development agency eligible applicant for this CfP, if it is registered as ltd., established as a non-profit legal person by local authorities, and recognized by EU for trilateral cross border project cooperation to be non-profit?
A: For questions regarding the eligibility of Applicants, please refer to Guidelines for Applicants section 3. Eligibility of Applicants, partnerships
- 18Q: What is collaborator?
A: Other organisations and/or institutions may be involved in the project. Such organisations – collaborators have an actual role in the implementation of activities but cannot receive any part of the grant.
- 19Q: Does Triple P Tourism in SEE project currently have a platform for matching project collaborators.
A: Triple P Tourism in SEE project currently does not offer a platform for matching project collaborators.
- 20Q: How is financing of the Pilot Project envisioned? Will the grant beneficiaries receive pre-financing, or they need to implement the activities, and afterwards the means will be refunded?
A: Grant beneficiaries will receive the pre-financing instalment.
- 21Q: Is the focus of adventure tourism priority only on Via Dinarica?
A: The focus of priority in adventure tourism is Via Dinarica including related programmes (i.e. Trans Dinarica).
- 22Q: Is it possible to apply for both cultural and adventure tourism priorities?
A: Applications need to target specific priority. However, those proposals targeting cross-sectional among two or more priorities are welcome. Yet only one application can be submitted which may contain both priority areas.
- 23Q: Is mountaineering association eligible to apply alone for this CfP?
A: For questions regarding the eligibility of Applicants, please refer to Guidelines for Applicants section 3. Eligibility of Applicants
- 24Q: Is it possible for the applicant to fund the collaborator through the grant?
A: Following the Contract signature with RCC, as grant beneficiary the applicant will receive funding for the designated actions from RCC. Other organisations and/or institutions may be involved in the project. Such organisations – collaborators have an actual role in the implementation of activities but cannot receive any part of the grant.
- 25Q: Is it acceptable for an applicant to be also a collaborator in another application?
A: An applicant may at the same time be a collaborator in another application. The same organisation, applying to this CfP, may be proposed as collaborator in another application.
- 26Q: Is it possible to procure the equipment through the project and after its implementation, to give it to a club with which there was a type of cooperation during the project implementation.
A: Concerning the regulation relating to transfer of ownership over equipment procured please find further guidance in General Terms and Conditions, Article 20.
- 27Q: Is it possible that the Ministry or a state institution is a collaborator? Is it allowed for collaborator to be a small and medium-sized enterprise?
A: This CfP does not foresee any specific eligibility criteria for collaborators as organisations and/or institutions proposed to be involved in the project.
- 28Q: Are collaborators eligible to be present in more than one application?
A: Collaborators may take part in more than one application.
- 29Q: In the framework of the Via Dinarica and adventure tourism, is it acceptable to propose other related activities that are not strictly related to active tourism, such as rural tourism for example? Within the portion dedicated to storytelling is it acceptable to include traditional music and dance? Does "the Crossroads of Civilizations as regional identity – fortifications to be the first product archipelago to introduce the identity" restricted only to fortifications or other types of tourism landmarks can be eligible?
A: The tentative list of activities considered eligible under this CfP is provided in Guidelines for applicants, paragraph 4.2. However, the evaluation of applications will include assessing the proposed activities against priorities (relevance) and how these activities will contribute to achieving CfP targets (effectiveness).
- 30Q: Since the Guidelines for Applicants state “Regional projects implemented on territories of 3 and more economies will be considered an asset”, do we have to have 3 collaborators?
A: The aforesaid provision refers to the implementation of activities proposed and should under no circumstance be considered as guidance to applicants to partner with one or more collaborators. It is under successful applicant’s sole responsibility to ensure feasible implementation of the project as described in the action.
- 31Q: Are salaries accepted as eligible cost within the 10% co-financing? Is it acceptable to have Short-term Contract showed in the budget and accepted as eligible cost?
A: Please refer to section 5. Eligible costs of Guidelines for Applicants.
- 32Q: Are in-kind contributions eligible?
A: In-kind contributions are not considered eligible cost under this CfP.
- 33Q: Are infrastructural activities eligible in this Call?
A: To be considered eligible, activity needs to meet all eligibility criteria (cumulative) set in Guidelines for Applicants, be relevant in priority areas and contribute to the targets set.
- 34Q: Is agency from Montenegro as an applicant allowed to implement activities with incurred costs in another eligible economy?
A: An Applicant may implement activities on territories of eligible economies, and claim grant funds for eligible costs.
- 35Q: If there is a project including one applicant and two collaborators from two more economies, will there be grants for all three economies?
A: Applicants may only apply individually. However, other organisations and/or institutions may be involved in the project as collaborators (see section 3.2. Guidelines for Applicants). The successful applicant is entitled to receive a grant to co-finance eligible cost of the action implemented in one or more eligible economies. The collaborators are not entitled to receive any funds from RCC under this CfP.
- 36Q: Does the application have to be only Adventure Tourism / Via Dinarica or we can integrate cultural aspects along the route as well?
A: Applications need to target a specific priority. However, those proposals targeting cross-sectional among two or more priorities are welcome. Yet only one application can be submitted which may contain both priority areas.
- 37Q: Is it mandatory to have collaborators.
A: Inclusion of 1 or more collaborators is not mandatory.
- 38Q: I would kindly ask to have some detailed information about the legal and financial documents we will attach to the concept note. I read all terms of reference and the guidelines, but would like to have more detailed information about this issue.
A: All information regarding this 3P 1st Call for Proposals “Support to the implementation of the RCC Triple-P Tourism in SEE: Promotion, Policy, and Pilots Grants Work Programme” (Ref.no.3PCfP01/2018) is available for download at the following link: https://www.rcc.int/tourismgrants including necessary information for submission of Concept Note and needed documentation.
- 39Q: In order to more efficiently partner with collaborators and develop activities within 3+ economies within this CfP, may we ask RCC to share contacts of all participants of Info Days by e-mail or on www.rcc.int/tourismgrants ?
A: Upon completion of Info Days, list of participants will be available for download from www.rcc.int/tourismgrants
- 40Q: Is it possible for applicant to hire staff member under Service Contract during implementation of Pilot Project within this CfP, and record this cost under Budget line: Staff Costs?
A: Grants allocated within this CfP may finance administrative costs and staff costs to a maximum of 30% of the requested amount. Eligible staff cost refers to the disclosure of adequate allocation of applicant’s employee(s) time/resources in administering project implementation, tentatively but not exclusively to manage activities relating to implementation of the project, communication with the RCC (monitoring, contracting, reporting, etc.) and any activities arising from the Grant contract implementation.
- 41Q: Are the eligible costs of the Pilot Projects within this CfP subject to VAT exemption, if the Applicant is established in Bosnia and Herzegovina? Are the eligible costs of the Pilot Projects within this CfP subject to VAT exemption, if the Applicant is established in other WB5 economies?
A: VAT exemption is based on the rules and regulation concerning EU financing in each individual economy.
- 42Q: Which procurement procedures should be followed throughout implementation of Pilot Projects?
A: Practical Guide to Contract Procedures for EU External Actions (PRAG) should be followed for implementation of Pilot Projects.
- 43Q: Guidelines for Applicants in Section 2. state: Sub-contracting is not allowed. To clarify is the Applicant, within this CfP, when implementing activities in another economy, such as Event organization, allowed to conduct service contract with event organizer?
A: Applicants are not allowed to sub-contract part or entire implementation of the project to any third party, being it a legal or physical person. However, procurement of goods, services or works necessary for implementation of project activities, if described and adequately justified in the application, is not considered sub-contracting.
- 44Q: Can employee salaries be calculated as co-financing of the applicant in a project budget? Whether within the section of cultural tourism, we are allowed to prepare a project as continuation of the implemented Pilot Project, which aims was to valorize the mountain area through stories for children, legends and similar. If this is acceptable, is it allowed within the project activities plan to set up adequate signalization along the trails that we promote through stories and legends.
A: For information on eligible costs, please refer to Guidelines for applicants, section 5. Eligible costs. For information on eligible activities, please refer to section 4.2. Type of eligible activities.
- 45Q: Does the revitalization of monuments and their inclusion in the tourist offer fall under eligible activities? In which way is the cooperation with collaborators established? Do we need to sign a contract or any other document that confirms the cooperation? Does the procurement of equipment falls under the eligible costs of the project?
A: For information on eligible activities, please refer to section 4.2. Type of eligible activities. Other organisations and/or institutions may be involved in the project. Such organisations – collaborators have an actual role in the implementation of activities but cannot receive any part of the grant. RCC will not require the Applicant to sign a contract with Collaborator.
- 46Q: Eligibility of applicants - Applicants will be excluded from participation in the call or from the allocation of grants if, at the time of submission of project proposals, they are in one of the below situations: they are subject to a conflict of interest; Could you please explain what could be a conflict of interest in the terms of eligibility of applicants? Is it related to eventual engagement or involvement of RCC employees or eventual business benefits from the project results?
A: Potential conflict of interest may be detected as, but not limiting to, the situation inherently leading to infringement of the rule on equal treatment of applicants.
- 47Q: Collaborators cannot receive any part of the grant. Does it mean that costs of the Collaborators which will occur for the project purposes cannot be included in the project budget? We assume that staff and admin costs are not eligible. How about the Collaborators’ travel costs?
A: In order to be considered eligible, reported cost needs to meet all criteria ((a) – (f)) stipulated in section 5.
- 48Q: Type of eligible activities - Mapping out trails, sites and locations of interest for priority themes above, either as each route separately or as all routes together within a specific geographic area; Is the production of printed maps considered as an eligible activity? As the most of the trails, sites, and locations of interest for the Via Dinarica in BiH is already mapped and the information is available for the public, our question is can the applicant registered in one economy, conduct mapping activities in other eligible economies? For example, can an organization registered in BiH conduct mapping of trails and sites in Montenegro and Albania, with or without local partners? Storytelling as a vehicle for heritage promotion and interpretation in relation to the priority themes above; Is this activity also relevant for the Via Dinarica? Identification of needs and development of training programmes for specialized adventure guides (i.e. hiking, rafting, mountain biking, kayaking, climbing, paragliding, etc.) or other service providers; Are the assessments and developments of training programs preferred activities over actual training? Are the courses, trainings, and seminars for the specialized adventure guides considered as an eligible activity? Is the training and/ or development of training programs for the volunteers considered eligible activity (e.g., trail maintenance crews and trail ‘angels’)? Development of plan of promotion for Via Dinarica and/or related programmes for 2018/2019 promotion period, that could include but not be limited to development of promotional materials, attendance at trade events (fairs), organisation of promotional visits by trade or media and similar. Is the development of promotion preferred over actual promotion activities, such as promotional materials, fairs visiting, or FAM/ Press Trips?
A: The tentative list of activities considered eligible under this CfP is provided in Guidelines for applicants, paragraph 4.2. However, the evaluation of applications will include assessing the proposed activities against priorities (relevance) and how these activities will contribute to achieving CfP targets (effectiveness).
- 49Q: Ineligible activities, profit making activities; As the most of promotional activities directly contribute to profit increase of partners and stakeholders, could you please provide some examples of ineligible profit-making activities? Or, please confirm that ‘profit making’ is only defined as ‘surplus of the receipts over the eligible costs of the Action’, as in the General Terms and Conditions.
A: Please refer to General Terms and Conditions Article 7. No-Profit Rule: The grant may not produce a profit for the Beneficiary. Profit shall mean a surplus of the receipts over the eligible costs of the Action.
- 50Q: Costs directly related to the activities of the project: Costs deriving directly from the requirements of the contract (dissemination of information, evaluation specific to the Action, audits, translation, reproduction, insurance, etc.) including financial service costs (in particular the cost of transfers and financial guarantees where required according to the contract); Could you please clarify the Costs specified above? What does dissemination of information include? What percentage of the total budget may be allocated to the costs deriving directly from the requirements of the contract? Are the visibility measures considered as requirements of the contract? Costs arising directly from requirements linked to the implementation of the project, including small procurement of goods, works or services as described in the action.
Could you please clarify “small procurement”? What percentage of the budget can be allocated to a procurement of goods, works, and services? If administrative costs are limited to 30% of a total budget, it seems that costs for goods, works, and services constitute most of the project costs, yet they are referred as “small procurement”. Are the consultancy services purchased from abroad considered eligible cost? Are the costs of international trainers and instructors considered as eligible? Section 9. assumes activities involving infrastructure. Is development of infrastructure (particularly trail infrastructure) accepted as eligible costs?
A: For questions regarding eligible costs please refer to Guidelines for applicants section: Eligible costs. The tentative list of activities considered eligible under this CfP is provided in Guidelines for applicants, paragraph 4.2. However, the evaluation of applications will include assessing the proposed activities against priorities (relevance) and how these activities will contribute to achieving CfP targets (effectiveness).
- 51Q: Purchase of equipment (unless necessary for successful project implementation); Is the purchase of equipment considered ineligible, if it is necessary for the project implementation, but also useful after the project completion? How about vehicles and IT equipment?
A: For further guidance please see the Guidelines for applicants, section 5, under (f).
- 52Q: Duties, taxes and charges, including VAT, paid and not recoverable by the Beneficiary. Are the social charges and income taxes on wages of employees acceptable as the project costs?
A: For further guidance please see Guidelines for applicants, section 5, Administrative costs.
- 53Q: Budget of the Action; Administrative and staff costs maximum of 30%; Costs directly related to the activities of the project 70%; Any grant requested under this Call for Proposals must fall between the following minimum and maximum percentages of total eligible costs of the action: Minimum: 20% of the total estimated eligible costs of the action. Maximum: 90% of the total eligible costs of the action (see also Section 9). Could you please clarify minimum and maximum percentages of total eligible costs? Section 9 does not seem to be related to the budget, but modifications of the contracts and supporting documents.
A: Please see Budget of the Action.
- 54Q: Is there any difference between documents 1.1 Grant Application form and 2.1 Grant Application form? Please confirm that CN should be filled up to the section 2.2. Instructions for drafting the full proposal. This implies that Collaborators should be introduced later in FA? Should the Priority area of intervention (Cultural tourism vs. Adventure tourism) need to be clearly marked in Summery table of Grant Application form?
A: Applicants are advised to use appropriate forms when submitting concept notes and full applications.
- 55Q: Logical Frame is notified to be submitted both within CN and FA. To which extent Logical Frame need to be filled in CN and/or could it be modified when submitted with FA?
A: The content of the concept note and application form is under sole applicant’s responsibility, however this is restricted CfP where only applicants with those concept notes achieving minimum threshold in the evaluation will be invited to submit a full application.
- 56Q: Please revise Example from page 5 of the Guideline for applicants. Namely, Budget is consisted from A. Administrative and Staff costs and B. Direct cost of action. Total eligible cost of the Action is A + B. Co-financing must fall within these two categories. In your example it is not clear where co-financing of EUR 3,000 could be provided as Total budget is equal to A + B = EUR 8,100 + EUR 18,900 = EUR 27,000 Please clarify. Should you consider calculation of maximum to 30% of administrative and staff costs on Total cost basis instead of Requested RCC grant basis?
A: The balance – co-financing (i.e. the difference between the total cost of the action and the amount requested from the Contracting Authority) must be financed from the applicant's own resources. Interested candidates will co-fund their projects with minimum 10% co-financing participation.
- 57Q: Please clarify the following theme under Priority 1 a. Crossroads of civilizations - fortifications to be the first product archipelago to introduce the identity. It seems that this priority which emphasize fortifications as first product archipelago to introduce the identity, exclude impact of Industrial revolution which brought the big[g]est changes in Civilizations. Please note that local heritage is mostly influenced by inventions and technology revolution. For example, what about Tesla's inventions which mostly influence 21 century lifestyle? Or introduction of railway and road transportation in XX century which replaced transport timber to large cities by using river flows? Such inventions changed the way of every-day life of local people which can be good base for storytelling as a vehicle for heritage promotion. For that reason, my sug[g]estion is to modify this theme by using broader term than fortification or just stress that cross[r]toads of civilizations are not limited only to fortifications.
A: Priority themes of Guidelines for applicants relate to the 1th Call for Proposals under the third priority of the RCC Triple-P Tourism in SEE: Promotion, Policy, and Pilots Grants Work Programme, and Conclusions from the 6th and 7th meeting of the SEE Investment Committee’s Tourism Expert Group on 28th November 2016 and 27th June 2018 respectively. The confirmed priority areas of intervention, as per above conclusions, are: cultural tourism, and in particular the themes of the Crossroads of Civilizations as regional identity – fortifications to be the first product archipelago to introduce the identity; archaeological sites from Roman period; art and design of post-World War II monuments – establishing the new product regional route; and adventure tourism: Via Dinarica including related programmes (i.e. Trans Dinarica).
- 58Q: Regarding other organisations and/or institutions involved in the project, for collaborators, can you please be more specific what do you mean when you say: they have an actual role in the implementation of activities but cannot receive any part of the grant.
A: The applicant undertakes to implement the project as described in Annex I in accordance with contractual obligations with the RCC.
- 59Q: In the Grant Application Form, Chapter 2.4. Applicant's Operational Capability, in the Headcount table, it is requested to give information on staff – our NGO has members not staff and we all work on voluntary bases or receive fees from different project management activities. Is that acceptable?
A: For further guidance please see Section 5: Administrative costs.
- 60Q: Can a same person be at the same time Project manager (dealing with the smooth operation of all project activities, reporting etc.) and act as a Professional expert (producing an expert paper-work, doing analytical work related to the theme of the project)? Can this person be paid separately for both his tasks?
A: For further guidance please see Section 5: Costs directly related to the activities of the project.
- 61Q: Shall costs for audit for expenditures verification be included in the project budget? Or the audit will be performed by RCC?
- 62Q: Can the office rental costs and the related utility costs and office supplies be considered as a financial contribution (within the 10% participation) by the Applicant?
A: The cost eligibility rules apply to total cost of the action.
- 63Q: I have a question regarding counting of number of pages for the concept paper. If we refer to the Grant Application Form it results that the total number of pages can be up to 10, when you say that it can be up to 5. Furthermore, there are two tables that should be part of the concept paper. Could you please advise how should we count this?
A: The Applicant must ensure that the text does not exceed 5 full pages (A4 size) of Arial 10 characters with 2 cm margins, single line spacing.
- 64Q: Is it an advantage if the collaborator is from another economy?
A: The residence of either an applicant or collaborator is not a factor to be considered during evaluation process. However, as described in the Guidelines for applicants, regional projects implemented on territories of 3 and more economies will be considered an asset.
- 65Q: Regarding the number of applications per applicant (and on the basis of the GfA, p. 6, that states that "An applicant may not submit more than one application under one priority under this CfP"), could you please confirm that an applicant may submit two applications (since there are two priorities) as long as they are under different priorities?
A: As Guidelines for applicants state under: Number of Concept Notes/Full Applications per applicant: “An applicant may not: Submit more than one application under one priority under this Call for Proposals.
- 66Q: With regards to collaborators and their involvement in the project implementation, is it possible to transfer the money to them directly? For example, if we want to organise a conference in other country, do we have to contract an agency and transfer the funds to that agency?
A: While preparing your application please bear in mind that: (a) sub-contracting is not allowed, (b) collaborators cannot receive any part of grant. Procurement of goods, services and/or works is not prohibited.
- 67Q: Does the application need to be submitted in pdf or Word extension?
A: The application may be submitted in both pdf and Word extension.
- 68Q: Is it allowed and to what extent to change the budget from the Concept Note and Full Application?
A: Smaller changes are allowed based on the agreement with RCC.
- 69Q: Is there a limited number of collaborators?
A: There is no limitation for the number of collaborators.
- 70Q: Is there an equal distribution of funds and projects among the economies?
A: The evaluation grid is provided in Guidelines for applicants.
* This designation is without prejudice to positions on status, and is in line with UNSCR 1244 and the ICJ Opinion on the Kosovo declaration of independence.